The Ford Foundation
Executive Administrative Assistant

The Ford Foundation is a private philanthropic institution that serves as a resource for innovative people and institutions worldwide. Our goals are to: Strengthen democratic values; reduce poverty and injustice; promote international cooperation; advance human achievement. This has been our purpose for almost half a century.

SUMMARY DESCRIPTION:

Provide administrative and analytical support to the CHRO and members of the HR team. Coordinate the flow of information and communications within HR, across the Foundation and with outside individuals/firms, demonstrating initiative, diplomacy and discretion. Establish/maintain follow-up process and files; review e-communications and take action as appropriate. Schedule appointments and manage busy calendar; coordinate meeting logistics. Assist in and
coordinate preparation of HR Budget and mid-year review; develop and monitor CHRO cost budget; track expenses vs. budget; process invoices. Prepare materials for executive level presentations. Handle special projects as needed. Serve as a resource for other members of HR staff.

REQUIRED QUALIFICATIONS:

This position requires significant experience that demonstrates maturity, leadership skills, problem solving skills, independent judgment, ability to work well under pressure, ability to manage multiple conflicting priorities in a busy environment, analytical focus, attention to detail, and outstanding judgment and discretion handling highly confidential information. Must be customer-service oriented and possess excellent communications skills (oral and written) and interpersonal skills and be able to interface with tact and diplomacy at all levels of the foundation and with outside individuals/firms. Must be a self-starter, able to work well with others, and able to prioritize and follow-through on work assignments independently. Proficient in the use of Microsoft Outlook, Word, Excel and PowerPoint and in using on-line research tools. A minimum of 5 years administrative experience interfacing at senior executive levels required.

PREFERRED QUALIFICATIONS:

BA/BS or combination of equivalent experience and education. Knowledge of the Foundation's resources and operations.

Grade: 126 – Non Exempt

Salary is based on experience and on the Foundation’s commitment to internal equity. A generous benefits package is provided.

To apply for employment, please submit your resume and cover letter including salary information at www.fordfound.org/employment.

Excellent benefits include Foundation-paid comprehensive medical and dental insurance, retirement plan, generous vacation, and tuition reimbursement.

Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.